Inspection tag templates vs a generator
If you’re deciding between a Word/Excel template and a generator, this page will help you pick the workflow that matches your reality.
Templates/recordkeeping only — not certification.
Quick answer
Use a template if you’re doing a small, one-time batch and you don’t need unique serial IDs or QR codes. Use a generator if you want consistent IDs, optional QR links, and a print-ready PDF aligned to common label sheets.
Why people switch to a generator
- No duplicate IDs (prefix + numbering is automatic)
- Optional QR codes that link to
/asset/<serial> - Print-ready Avery 5160/8160 PDF export
- Pay once per export batch (not a subscription)
Comparison (templates vs generator)
- Best for very small batches
- Manual numbering (easy to duplicate/skip)
- Harder to add scannable QR links
- Printing alignment can be trial-and-error
- Automatic serial IDs (ex: LAD-0001)
- Optional QR codes for each label
- Export a PDF aligned to Avery 5160/8160
- Clear pricing tiers per export batch
If you care about QR codes…
Templates can’t easily guarantee that each QR points to a unique asset record. With a generator, each label gets a unique serial (like EXT-0042) and the QR can link to /asset/EXT-0042 automatically.
Learn more: QR inspection labels.
FAQ
Do templates work for Avery 5160/8160?
Sometimes, but alignment varies by printer and software. Our export is specifically positioned for Avery 5160/8160 so you don’t need to fight margin settings.
Can I still keep a paper log?
Yes. Many teams use printed tags + a simple log. QR is optional.
Is this a compliance tool?
No — templates and recordkeeping helpers only. You’re responsible for following applicable requirements.
Next step
If you want consistent serial IDs + optional QR codes, generate a batch and export a print-ready PDF.
Related pages: Equipment templates • Avery 5160 labels